EXHIBITOR TOOLKIT

If you know someone who's attended a meeting in Austin, chances are they haven't stopped talking about it. If you'd like your meeting to have that same kind of buzz, there's no better resource than the experts at ACVB. Give us a call and we'll give you the inside information on everything from premium meetings facilities and amenities to must-see bands and food trailers that locals just can't get enough of. 

Convention Services

Planning and organizing an event of any size can take a lot of coordination. That's why our Convention Services Department is ready to be your right hand in Austin. Our professional planning team can make it simple for you to arrange transportation, registration and housing for your group. We work closely with groups looking to hire Austin bands of every genre that fit every budget. We can also connect you with an inside perspective on any other services you may require. From start to finish, we're here to help you ensure a successful and unforgettable Austin event. In addition to Staffing Assistance and a Housing Bureau, below are some of the services we provide. 

Program Planning:
Referrals and leads to local convention service suppliers
Site and planning visit coordination
Venue suggestions
Planning toolkit
Green meeting checklist
Welcome program
Social Responsibilty connections

Promotion:
Online image library
Social media resources
Promotional items and brochures
Mobile deals
Local media list
Promotional video
Custom ad templates
Postcard templates 


Conference Staffing

The Austin CVB can provide you with professional conference staff to help support any event between the hours of 6:30 a.m. and 10 p.m.
30-day advance notice requested
Minimum shift requirement = four consecutive hours
7 days advanced cancellation notice required
Invoices will be provided within 30 days of the event's conclusion

Rates and break requirements:

$15 per hour, per staff member - from the time each staffer reports for duty until the end of the shift (including lunches, breaks and briefings). 
Four hours or less = One 15 minute break
Five to seven hours = One 15 minute break and one 30 minute meal break
Eight to nine hours = Two 15 minute breaks and one 30 minute meal break

Download the Staffing Request form