Hotel Activity Incentive Application

Austin TPID Hotel Activity Incentive Program Pre-Event Form

The ATPID Hotel Activity Incentive Program is designated for ATPID member hotels to provide incentives to clients that secure self-contained groups or meetings that will attract and/or retain overnight visitors to the City of Austin.

Click here to view program details & eligibility information.

Questions? Contact: atpid@visitaustin.org

Hotel Information

Hotel Name*:

Hotel Address 1*:

Hotel Address 2:

City*:

State*:

Hotel Zip Code*:

Hotel Contact First Name*:

Hotel Contact Last Name*:

Title*:

Hotel Contact Email*:

Primary Phone*:

10-digit phone number will auto-format

Hotel Leadership Name*:

Must be General Manager, Assistant General Manager, Director of Sales & Marketing or Director of Sales

Hotel Leadership Email*:

Is this a New or Revised Application?*:

Original Submission ID (if Revised):

If Revised, please provide the Submission ID from the original application

Event Information

Organization Name*:

Organization Address*:

Meeting Planner Name*:

Meeting Planner Address*:

Meeting Planner Title*:

Meeting Planner Email*:

Meeting Planner Phone*:

10-digit phone number will auto-format

Event Name*:

Event Start Date*:

Event End Date*:

Decision Date*:

How will the client use the funds?*:

What other concessions have been offered?*:

Please detail any other concessions outside of this requested incentive.

Competition*:

Is Visit Austin Sales assisting with this program?*:

Yes No

(Is this an active lead with Visit Austin?)

If No, would you like Visit Austin Sales support?:

Yes No

A Visit Austin Sales team member will contact you.

Available Funding and Return on Investment

Hotel Room Nights*:

Total hotel room nights, determined by anticipated contracted room block

Peak Rooms*:

Event peak rooms

Anticipated Contracted Hotel Room Rate*:

Room Revenue*:

Total anticipated contracted room block multiplied by contracted ADR.

Maximum Eligible ATPID Amount*:

Total hotel rooms revenue divided by five

ATPID Funds Requested*:

Terms

When submitting this Individual Hotel Incentive Application, I acknowledge the information contained herein is accurate and agree to provide all related event materials and final support documentation prior to Austin TPID payment to the client. By checking the box below:

● I understand the incentive will be paid directly to the end-user event entity/organization and will not be paid to the hotel or any 3rd party intermediary.

● I understand the post event application & pick up verification/support documents (from hotel), W9 & invoice (from client), must be received within 90 days of the event, or incentive payment will be forfeited.

● I acknowledge that hotel leadership is aware and in support of this incentive request and has authorized me to submit this application.

Terms Agreement

* Indicates a required field.

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Hotel Activity Incentive Application

Austin TPID Hotel Activity Incentive Program Pre-Event Form

Hotel Information

Event Information

Available Funding and Return on Investment

Terms